Contents

# Navigator

Shows or hides the Navigator window. Use the Navigator to quickly jump between different parts of the document, or switch between open files.

The Navigator is a dockable window.

To access this command...

#### From the menu bar:

Choose View - Navigator.

#### From the tabbed interface:

Choose Home - Navigator.

Choose View - Navigator.

#### From toolbars:

Navigator On/Off

#### From the keyboard:

F5

Option Alt + 4 to open in the Sidebar.

#### From the sidebar:

Navigator

## Navigate By

The Navigate By selection box allows choosing a category to navigate the document by, including pages, headings, sections, objects, fields, comments, latest search results and recency of cursor position. You can then use the Previous and Next arrow icons to position the text cursor in the document on the previous or next target.

## Previous

Jumps to the previous item in the document. To specify the type of item to jump to, click the Navigate By list, and then click an item category - for example, "Images".

Previous Item

## Next

Jumps to the next item in the document. To specify the type of item to jump to, click the Navigate By list, and then click an item category - for example, "Images".

Next Item

## Page number

Type the number of the page that you want to jump to, and then press Enter. Use the spin buttons to navigate.

## Content Navigation View

Switches between the display of all categories in the Navigator and the selected category.

Switch Content Navigation View

Context menus use a selection of commands found on this help page. The commands in a context menu change, depending on which category or item is selected.

A hidden section in a document appears gray in the Navigator, and displays the text "hidden" when you rest the mouse pointer over it. The same applies to header and footer contents of Page Styles that are not used in a document, and hidden contents in tables, frames, graphics, OLE objects, and indexes.

## Toggle Master View

Switches between master view and normal view if a master document is open.

Toggle Master View

## Header

Moves the cursor to the header, or from the header to the document text area.

Header

## Footer

Moves the cursor to the footer, or from the footer to the document text area.

Footer

## Anchor <-> Text

Jumps between the footnote text and the footnote anchor.

Anchor <-> Text

## Set Reminder

Click here to set a reminder at the current cursor position. You can define up to five reminders. To jump to a reminder, click the Navigate By list, select Reminder, and then click Previous or Next.

Set Reminder

Reminders are navigated in the order in which they are set. Reminders are not saved when a document is closed.

## Show Up to Outline Level

Click the icon at the top of Navigator or right-click a heading in the Navigator window, then choose how many levels of headings to show in the Headings section of the Navigator window.

For example, choose 1 to only show headings with outline level 1. Choose 3 to show headings up to outline level 3; choose 10 to show all headings.

Show Up to Outline Level

## List Box

Shows or hides the Navigator list.

List box on/off

## Promote Outline Level

Increases the outline level of the selected heading, and the headings that occur below the heading, by one. To only increase the outline level of the selected heading, hold down Command Ctrl, and then click this icon.

Promote Outline Level

## Demote Outline Level

Decreases the outline level of the selected heading, and the headings that occur below the heading, by one. To only decrease the outline level of the selected heading, hold down Command Ctrl, and then click this icon.

Demote Outline Level

## Move Heading Up

Moves the selected heading, and the text below the heading, up one heading position in the Navigator and in the document. To move only the selected heading and not the text associated with the heading, hold down Command Ctrl, and then click this icon.

Move Heading Up

## Move Heading Down

Moves the selected heading, and the text below the heading, down one heading position in the Navigator and in the document. To move only the selected heading and not the text associated with the heading, hold down Command Ctrl, and then click this icon.

Move Heading Down

To quickly reorder headings and their associated text in your document, select the "Headings" category in the list, and then click the Content View icon. Now you can use drag-and-drop to reorder contents.

## Column

Enter the column letter. Press Enter to reposition the cell cursor to the specified column in the same row.

## Row

Enter a row number. Press Enter to reposition the cell cursor to the specified row in the same column.

## Data Range

Specifies the current data range denoted by the position of the cell cursor.

Data Range

## Start

Moves to the cell at the beginning of the current data range, which you can highlight using the Data Range button.

Start

## End

Moves to the cell at the end of the current data range, which you can highlight using the Data Range button.

End

## Toggle

Toggles the content view. Only the selected Navigator element and its subelements are displayed. Click the icon again to restore all elements for viewing.

Toggle

## Scenarios

Displays all available scenarios. Double-click a name to apply that scenario. The result is shown in the sheet. For more information, choose Tools - Scenarios.

Scenarios

If the Navigator displays scenarios, you can access the following commands when you right-click a scenario entry:

### Delete

### Properties

Opens the Edit scenario dialog, where you can edit the scenario properties.

Deletes the selected scenario.

### Properties

Opens the Edit scenario dialog, where you can edit the scenario properties.

## First Slide Page

Jumps to the first slide page.

First Slide Page

## Previous Slide Page

Moves back one slide page.

Previous Slide Page

## Next Slide Page

Move forward one slide page.

Next Slide Page

## Last Slide Page

Jumps to the last slide page.

Last Slide Page

### First Slide Page

Jumps to the first slide page.

First Slide Page

### Previous Slide Page

Moves back one slide page.

Previous Slide Page

### Next Slide Page

Move forward one slide page.

Next Slide Page

### Last Slide Page

Jumps to the last slide page.

Last Slide Page

## Drag Mode

Sets the drag and drop options for inserting items from the Navigator into a document, for example, as a hyperlink. Click this icon, and then choose the option that you want to use.

Drag mode

### Insert As Hyperlink

Creates a hyperlink when you drag and drop an item into the current document. Click the hyperlink in the document to jump to the item that the hyperlink points to.

### Insert As Link

Inserts the selected item as a link where you drag and drop in the current document. Text is inserted as protected sections. The contents of the link are automatically updated when the source is changed. To manually update the links in a document, choose Tools - Update - Links. You cannot create links for graphics, OLE objects, references and indexes.

### Insert As Copy

Inserts a copy of the selected item where you drag and drop in the current document. You cannot drag and drop copies of graphics, OLE objects, references and indexes.

## Delete

Deletes the object or category of objects that is currently selected in the Objects tree.

Delete

If a heading has subheadings that are collapsed in the Objects pane, the heading and all its subheadings are deleted. If the heading is expanded in the Objects window, only the selected heading is deleted.

If a category of objects is selected in the Objects pane, all objects in that category are deleted. For example, selecting Tables then pressing Delete deletes all tables in the document.

## Show Shapes

In the submenu you can choose to display a list of all shapes or only the named shapes. Use drag-and-drop in the list to reorder the shapes. When you set the focus to a slide and press the Tab key, the next shape in the defined order is selected.

## Objects

The Objects tree lists all objects in the current document by category. Double-click on an object or press Enter to jump to it.

Click on the ⯈ symbol next to a category to expand it.

Click on the ⯆ symbol next to a category to collapse it.

Right-click on an object or category to access additional options in the Context Menu.

Right-click on an object or category to access the following options:

### Display

Displays the names of all open documents. To switch to another open document in the Navigator, click the document name. The status (active, inactive) of the document is shown in brackets after the name.

### Drag Mode

Sets the drag and drop options for inserting items from the Navigator into a document.

### Rename

Renames the object selected in the Navigator.

## Document

Displays the names of all open documents. To switch to another open document in the Navigator, click the document name. The status (active, inactive) of the document is shown in brackets after the name.

Related Topics

Navigator for Document Overview

Showing, Docking and Hiding Windows

Using Navigator to Arrange Headings

Inserting Hyperlinks With the Navigator

Scenarios

Using Scenarios