Contents

# Queries

A "query" is a special view of a table. A query can display chosen records or chosen fields within records; it can also sort those records. A query can apply to one table or to multiple tables, if they are linked by common data fields.

To access this command...

In a database file window, click the Queries icon.

Use queries to find records from data tables based on certain criteria. All queries created for a database are listed under the Queries entry. Since this entry contains the database queries, it is also called the "query container".

## Printing Queries

To print a query or table:

1. Open a text document (or a spreadsheet document if you prefer the specific printing functions of this type of document).

2. Open the database file and click the Table icon if you want to print a table, or click the Query icon if you want to print a query.

3. Drag the name of the table or query into the open text document or spreadsheet. The dialog Insert Database Columns opens.

4. Decide which columns = data fields you want to include. You can also click the AutoFormat button and select a corresponding formatting type. Close the dialog.

   The query or table will be inserted into your document.

5. Print the document by choosing File - Print.

You can also open the data source view (Ctrl+Shift+F4), select the entire database table in the data source view (click on the top left corner of the table), and then drag the selection to a text document or spreadsheet.

## Sorting and Filtering Data

Allows you to sort and filter the data in a query table.

## Query Design

With the Query Design, you can create and edit a query or view.

## Query Design Bar

When creating or editing an SQL query, use the icons in the Query Design Bar to control the display of data.

## Query Through Several Tables

The query result can contain data from several tables if these are linked to each other by suitable data fields.

## Formulating Query Criteria

You can find out which operators and commands can be used to formulate the filter conditions for a query.

## Executing Functions

You can perform calculations with the data of a table and store the results as a query result.